Letterhead Work Experience Certificate, Portrait

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Work Experience Badge Template, Letterhead: badge preview

Work Experience Certificate Template, Letterhead Landscape: landscape certificate preview

A portrait work experience certificate set as a business letter, with a reference block, the placement tasks, a row of role and dates, and an office stamp.

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Add your logo and wording, then send it to everyone at once, each with a link anyone can verify.

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A4 and US Letter, composed for each
Your logo, colours and wording
A QR code on every copy that proves it is real
Matching digital badge in the same design

Updated 30 October 2026 · Designed by the Hyperstack studio

What is on it

A complete record, not just a name

You write once

The same for everyone. Keep the template’s words or change them.

Title: Certificate of Work Experience
Statement: A line of thanks or achievement, written for this topic
During the placement: Workplace conduct, Health and safety induction, Team tasks and projects and Reflective work log
Details: role, from, to and duration
Signatures: Placement Supervisor

Filled in for each person

Hyperstack fills these from your list when you send.

Recipient name
Program or award name
Issue date
Credential ID
QR code to the verification page

Specifications

Sizes, fonts and colours

Sizes

A4: 210 × 297 mm · 8.27 × 11.69 in
US Letter: 8.5 × 11 in · 216 × 279 mm

Fonts

Spectral: Title, Text, Recipient name
IBM Plex Mono: Labels
La Belle Aurore: Signatures

Google Fonts, free for commercial use.

Colours

Paper#fcfbf8
Ink#26252b
Accent#4a3a8e
Second accent#ebe7f3
Muted text#615f68

Change any colour in the studio.

Design notes

The portrait is the closest of this set to a real letter, because a business letter is a tall page. A letterhead with a violet rule runs across the top, the reference number and date sit at the upper right, and the recipient's name spans the full text width. Below the statement and four placement tasks, a row between two hairlines gives the role, from and to dates and duration. The supervisor signs at the foot beside a violet office stamp and a QR code. It fits a student portfolio, a school file or a personnel record.

About

Work Experience Certificate Template, Letterhead Portrait

At the end of a work experience week, the student or trainee usually leaves with two things: a logbook or reflection for their school and a signed record from the host. That record matters later, when a sixth-form application, an apprenticeship form or a first job interview asks what the person has already done. A clear one says who they worked for, in what role, between which dates and for how long, and who supervised them.

Wording on the template“joined our team for a supervised placement and carried out real work with punctuality, care and a willingness to learn. We thank them and wish them every success.”

More wording ideas for work experience certificates

Words that go with it

The email and the post, written for you

Email to send with it

Subject: Thank you for your work experience with us, name

Hi name,

Thank you for spending your work experience placement with our team. It was good to have you with us, and you took on every task with care.

Your certificate of work experience is ready. It records your role, your dates and the work you did, signed by your supervisor. Open it to see it, download a copy to print for your portfolio, or add it to your CV and LinkedIn profile.

Good luck with what comes next, and do keep in touch.

Hyperstack fills in each person’s name and link when it sends.

Post for the recipient to share

I have just finished my work experience placement as a Marketing Assistant, and I have the certificate to show for it. In two weeks I learned how a real team plans its work, sat in on meetings and helped with tasks that were actually used. Thank you to my supervisor and everyone who made time to explain things to me. #WorkExperience #EarlyCareers

Recipients share it with one click from their credential page, with the badge attached.

Printing

Printing it well

Print at actual size

Choose “Actual size” or 100% in the print dialog, not “Fit to page”, so the margins and the QR code keep their size.

Use card, not paper

A matte or silk card of 200–300 gsm (about 80–110 lb cover) feels like an award and does not curl in a frame.

Frame it

A4 fits a standard 21 × 29.7 cm frame; US Letter fits an 8.5 × 11 in frame, or an 11 × 14 in frame with a mat. Hang it upright, as designed.

Mind the edges

Most home printers leave a thin white border. For a design that runs to the edge, use a print shop or your printer’s borderless setting.

Certificate or badge?

Send both. They do different jobs.

Certificate

A full record: name, statement, skills, dates and signatures
Printed and framed, or kept as a PDF
Opens to a page anyone can verify

Digital badge

A small image people put on LinkedIn and in email signatures
Carries the verified details inside it (Open Badges 2.0)
One click shows who earned it and who issued it

See the matching digital badge →

How to send it

From template to everyone’s inbox

01
Make it yours
Open the template, add your logo and change any colour or word.
02
Add your people
Upload a spreadsheet, or connect your LMS, HR tool or form.
03
Send it
Each person gets an email and their own credential page, in one go.
04
They share it
Recipients add it to LinkedIn; anyone can verify it from the QR code.